Planning Board
October 5, 2010
Approved November 2, 2010
Members Present: Tom Vannatta, Chair; Barbara Freeman, Vice-Chair; Bill Weiler, Bruce Healey, Elizabeth Ashworth, Members; Alison Kinsman, Alternates; Ken McWilliams, Advisor.
Mr. Vannatta called the meeting to order at 7:09 p.m.
Mr. Vannatta appointed Ms. Kinsman as a voting member for this meeting.
ADMINISTRATIVE BUSINESS
Minutes
The Board reviewed the minutes of September 7, 2010 and made corrections. Mr. Weiler made a motion to approve the minutes as corrected. Ms. Freeman seconded the motion. All in favor.
COMMITTEE REPORTS
Mr. Vannatta noted that the Committees’ recommendations will be reviewed and discussed by the Board at its November 2, 2010 work session meeting. He added that the Board will conduct a final review of same at its December 7, 2010 work session meeting.
Sign Ordinance
Mr. Healey reported that the committee has met weekly for the past five weeks and is in final review of its recommendations to the Board.
Mr. Vannatta indicated that there was nothing new to report from the Workforce Housing and Subdivision Regulations committees.
ZONING AMENDMENTS
Mr. McWilliams provided recommendations to the Board for discussion on the following proposed list of draft amendments to the zoning ordinance:
- Article 18.4.3 Forest Management Plan: provide a definition to be included in Article II Definitions.
There was general discussion regarding the current wording contained in the above Article and suggestions were made regarding adding clarifying language. The Board requested that Mr. McWilliams draft additional wording for the Board’s review prior to the November 2, 2010 work session meeting. Mr. McWilliams agreed.
- Article 3.9.5.1 Temporary Certificate of Use & Occupancy for a Building: delete the clause referring to building codes and change the RSA reference from RSA 676:12, III to RSA 676:12, IV.
Mr. McWilliams reviewed the current Town Building Code. There was general discussion regarding same.
- Article 16.7 Variance: rewrite the section on the criteria for a variance.
There was discussion concerning whether to include only a reference to the RSA or to include all the language contained in RSA 674:33(b). The Board agreed that it would be preferable to include all the language contained in the RSA.
- Article 21.2.1: change “construction” to “development”.
The Board discussed the above and requested that Mr. McWilliams check to ensure that the above is the only place in need of modification. Mr. McWilliams agreed.
- Article 21.6.4: delete end of sentence.
The Board agreed to the above.
- Article 21.6.8: expand wording on the time period for stabilization.
Mr. McWilliams agreed to research the above and present the Board with a draft incorporating additional language suggested by ZBA member Harry Seidel.
There was discussion concerning the term “lot of record” and whether to include a definition/description of same in the Town ordinance. The Board requested that Mr. McWilliams further research the topic and report back to the Board. Mr. McWilliams agreed.
RULES OF PROCEDURE
The Board discussed amending the Rules of Procedure Article 9.3 Quorum Voting to include Affirming by Majority Vote and Roll Call voting.
Mr. Weiler made the following recommendation regarding affirming by majority vote: “Action to the Board shall be affirmed by a majority vote in favor of a motion. For example, failure of a motion to approve an application does not deny the application. A new motion to deny must be made and voted.”
Mr. Vannatta suggested including Roll Call voting for all hearings. There was general discussion on the suggestion.
Ms. Freeman made a motion to modify the Rules of Procedure 9.3 to require roll call voting. Mr. Healey seconded the motion.
In Favor: Ms. Ashworth, Ms. Kinsman, Mr. Healey, Mr. Weiler, Ms. Freeman, Mr. Vannatta.
Opposed:
The motion carried.
Mr. Weiler made a motion to add the following paragraph to the Planning Board Rules and Procedure: “Action to the Board shall be affirmed by a majority vote in favor of a motion. For example, failure of a motion to approve an application does not deny the application. A new motion to deny must be made and voted.” Ms. Ashworth seconded the motion.
In Favor: Ms. Freeman, Mr. Weiler, Mr. Healey, Ms. Kinsman, Ms. Ashworth, Mr. Vannatta.
Opposed:
The motion carried.
ADDITIONAL BUSINESS
Capital Improvement Program (CIP)
Mr. Vannatta and Mr. McWilliams informed the Board that the CIP draft report will be reviewed at the October 19, 2010 meeting and that the Board will receive a copy of same prior to the meeting for their review.
Wild Goose Hearing
Mr. Vannatta informed the Board that on October 12, 2010 the Department of Environmental Services (DES) Wetlands Bureau is conducting a hearing concerning the Wild Goose Boat Ramp Project. He said he will be representing the Planning Board at the hearing.
Office of Energy & Planning (OEP) Conference
Mr. Vannatta informed the Board of the upcoming OEP Fall Conference on November 13, 2010 and encouraged members to consider attending.
Ms. Freeman made a motion to adjourn. Ms. Ashworth seconded the motion. All in favor.
Meeting adjourned at 8:20 p.m.
Respectfully submitted,
Meg Whittemore
Recording Secretary
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